Emmanuel Adams

• Run the day-to-day activities of KPEINJA Ventures Inc.
• Managed contract negotiations with government agencies, private clients, and educational institutions.
• Supervise the Administration and Financial staff of KPEINJA Ventures Inc on a daily basis.
• Coordinate all financial, HR, and operational functions of the institution.
• Supervise and ensure that all laboratory supplies are delivered to clients across the country in a timely and efficient manner.
• Work closely with the Consultant and other teams for a smooth working environment and effective productivity.
• All other duties, as deemed necessary for the growth of the institution.
• Assisted in the development of new administrative systems, procedures and policies.

Budgeting

• Preparation and financial monitoring of PACS project budgets including sub-grantees, train and support program managers in budget management & monitoring using the IRC Budget Versus Actual (BVA) system
• Reviewed activity implementation and spending plans regularly in collaboration with PACS program/technical staff for financial monitoring.
• Closely track project expenditures to assist the COP plan for project close-out on budget.
• Collaborate with PACS SMT to perform regular BvA reviews and ensure accurate financial insights.
• Financial Reporting - Assist the Finance Controller in the preparation of all PACS financial reports in accordance with USAID requirements and IRC accounting, legal, and contractual practices.
• Managed day-to-day treasury operations including the review of PACS expenditure requests, cash projections, and purchase orders.
• Assist in managing banking activities, payment processes while ensuring compliance with donor/IRC policies on cash, bank advances, receivables, payables.
• Overseen the training of all personnel, including those from finance and non-finance backgrounds, to ensure adherence to finance policies and updated management procedures

Fleet Management

• Ensured effective management of vehicles and motorbikes within IRC's possession, as well as project partners' and MOH/CHT's through collaborative efforts with the IRC Fleet Officer and PACS Base Managers.
• Achieved efficiency in monitoring fuel utilization for optimal consumption of inventory and consumables across recording, reporting, replenishment, storage, and distribution processes.
• Ensured accurate recording of PACS Fleet tracker, maintaining maintenance records, service schedules, insurance renewals, registrations based on local fleet regulations.
• Conducted assessments of vehicles, motorbikes, and generators for replacement, disposal, and transfer under PACS management guidance.
• Administration
• Properly manage PACS administrative issues, including day-to-day management of facilities, capital equipment, procurement, recruitment, and operations.
• Managed the creation of project administrative reports on a monthly, quarterly, and annual basis, ensuring accuracy and completeness before submitting them to Controller and COP's for approval
• Ensured appropriate allocation of PACS resources based on project priorities and work plans
• Facilitated smooth operation of trainings, conferences, and meetings through administrative and logistical assistance.
• Track and properly record communications (scratch cards, CUG etc) needs including the utilization of and monthly replenishment of services accordingly
• Identified methods to enhance and update PACS document management system
• Conduct field office visits to document and address administrative concerns, while identifying training needs for staff.

Inventory Management

• Coordinated with the IRC Warehouse Officer and PACS county staff to ensure that PACS inventory and asset management follows IRC standard policies and procedures pertaining to procurement, management, maintenance, distribution, storage, handling, recording, and reporting.
• Ensuring precise reconciliation between physical inventory and assets by conducting spot checks in PACS warehouses, aligning them with the system records.
• Follow up with County Coordinators and Project Assistants on the distribution of program materials to beneficiaries, and enforce reliable distribution systems.
• Maintained accuracy of Assets register and inventory records for PACS

Supply Chain/Procurement

• Collaborated with the IRC Supply Chain Coordinator to facilitate productive communication and ensure timely updates from the PACS Procurement Manager.
• Coordinate and manage procurement in accordance with USAID policies and procedures and IRC Procurement Standard Operating Procedures.
• Maintained efficiency by organizing the purchase requests, verifying that received goods meet quality standards and ensuring vendors are promptly paid.
• Supervise competitive bidding processes to secure value for money purchases for all PACS acquisitions.

HR Set Up

• Ensure the HR staff transition of the relocated staff from MSF contract to Incentive (medical staff) or local contract following the change of context
• Re-assess the HR set up with HRCO and medical team + log team in terms of staff based on the increase of the activities in Tal Marak Hospital if validated
• Follow up of several recruitment processes on going because of the staff transition
• Set up of induction days of the new team as well as implementation of HR & Finance standards / procedures
• Expats: Continuing to set up for Expat compound a better level of comfort as the living conditions are a bit though (not possible to walk outside of the compound - only move with cars to Tal Marak Hospital)

IRFG: Implementation

• Ensure that the HR process is done on time (1 month notice and amendment of the contract
• HR Internal regulation: Ensure the communication on the new Iraqi IR (done in Intersection) on the project
• Others Meeting/ Communication HR National Employees: Current Internal regulation (Disciplinary process;etc)
• Conducted package briefing sessions for new employees, emphasizing effective communication and MSF values.
• Developed and implemented an efficient salary advance process.

Administrative:

• Managing 2 delocalized houses for national staff with all constraints linked to it (housekeepers, room allocations linked to cultural aspects, movements of staff with MSF cars, security rules
• Taxes (Income tax /Social contribution)
• Maintained punctuality in editing payment forms
• Implemented measures to update and enhance HR fundamentals.
• Maintained efficient tracking and analysis of HR matrix in HR Matrix/BMR
• Achieved precise payment calculations in alignment with the Incentives grid and level
• Expatiates: Inform expatriates on policies and transit (Holidays, RnR and movement request and visa)

Finance & Accounting

• Achieved specific objective by improving TTCs and monitoring finance teams' autonomy levels with Unifield system.
• Guarantee implementation of all updated processes/procedures linked to the implementation of the UF system.
• Implemented recommendations to mitigate risks identified in finance management, focusing on accounting quality, cash management, and budget management following established fundamentals (February 2018).
• Ensure budget mid-year review 2018-5 is presented rationally, realistically, and with good and complete support documents required.
• Collaborated with field team to develop financial plans for new activities.

Financial Management

• Ensured proper financial management of the Program and collaborated with the Program Director and Home Office to maintain accurate financial records.
• Ensured adherence to reporting and records requirements as per Kaizen policies and USAID regulations.
• Established robust local controls to ensure adherence to financial, administrative, and logistics procedures
• Oversaw the procurement processes, including the purchasing of materials, equipment, etc., as needed and according to USAID procurement regulations.
• Facilitated collaboration between Program Director, Technical Team, and Procurement Officer to create Annual Procurement Plan.
• Created accurate financial budget forecasts and cash flow projections on a monthly basis to support program operations.
• Monitored program budgets and delivered budget-to-actual spending variance reports to Kaizen Home Office.
• Prepared and ensured that monthly financial report data files and expense reports are sent to Kaizen Home Office.
• Ensured the maximization of the use of Program funds.
• Successfully tracked program budgets and delivered accurate variance reports
• Performed required data entry into QuickBooks.
• Accomplished additional financial and administrative responsibilities as required.

Regulations

• Kept abreast of the regulations and requirements for the cooperative agreement, as required by USAID, and ensured that adequate local controls are in place and adhere to the USAID and Kaizen financial regulations.
• Ensured comprehensive record-keeping for all necessary documentation pertaining to local consultant or cooperative agreement payments
• Assisted in the development of financial management and operations for program beneficiaries/clients, working closely with program managers.
• Maintained an up-to-date inventory of necessary forms for Kaizen and USAID.
• Assisted with financial oversight of sub-grantees signed by Kaizen, including reviewing monthly financial reports and working with sub-grantee staff to ensure compliance and necessary documentation of all program expenses.
• Managed the work of Finance Assistant and Office Assistant in office administration and payroll.
• Ensured drivers followed proper procedures for maintaining and using vehicle logs.
• Processed biweekly payroll for all staff and ensured that local staff are paid timely and in accordance with local labor law.
• Maintained adherence to necessary local labor and tax regulations at Kaizen
• Ensured adherence to USAID regulations for managing Program assets
• Ensured current and proper filing of employment documentation such as contracts, job descriptions, client approvals, and leave entitlements at local site and Kaizen Home Office.
• Monitored equipment stock levels and communicated updates to Program Director every quarter.
• Generated and delivered timely finance-related reports to meet the Program Director's needs.
• Performed other duties as assigned by the Program Director.
• Developed and maintained project plans, schedules, budgets, and other documents to ensure successful completion of projects.

• Supervised delivery drivers.
• Assisted in resolving driver-related issues arising from FEDEX Ground deliveries
• Ensured smooth transportation and distribution of packages to homes and apartments in Wylie through effective monitoring of their arrangement, organization, and parking.
• Handled and resolved customer complaints regarding damaged packages
• Carry out delivery to clients throughout Wylie, Texas route.
• Drafted detailed reports outlining current trends within the industry pertaining specifically to home delivery services.
• Ensured that all safety protocols were followed at all times while providing services in the home environment.
• Recorded details of each delivery including time taken, distance covered.
• Providing customer service by answering questions, handling complaints, and resolving issues related to delivery services.

• Successfully handled administrative responsibilities for the church office, ensuring smooth operations for financial, personal, and property management
• Oversaw the administration of church operations and personnel, serving as a representative at various events.
• The Administrator shall also perform administrative work assigned by the Senior Pastor and other duties, including paying taxes, preparing and reporting monthly financial reports, and coordinating leadership meetings. The Administrator shall also run the church food bank.
• The administrator shall perform any other duties as assigned by the senior pastor.
• Performed data entry tasks into computer databases from paper documents.
• Processed payroll information according to established guidelines.

Project Implementation

• Assisted with project launch (as necessary)
• Established and maintain a smooth flow of work of the BML office.
• Managed property and assets (i.e., leases, rent & utility services, maintenance & repairs etc.)
• Delivered comprehensive instruction for benefits administration,
  travel accommodations,
  office equipment handling,
  lease property management,
  physical and moveable asset maintenance,
  and effective communication strategies
• Ensured full compliance with BML financial, administrative policies, rules and regulations
• Ensured organization and accessibility of documents for Finance/Administration and HR departments.

Staff Management

• Maintained adherence to established protocols among both National and International staff members.
• Supervised the entire recruitment, appointment, promotion, and staff transfer process
• Handled coordination and planning for expatriate visitors and new hires
• Managed a team of administrative and financial professionals

Finance

• Oversee and manage daily accounting and finance functions, including the timely recording of transactions, cash management, banking, payroll, and accounts receivable and payable.
• Completed standard monthly accounting submissions and routine reporting.
• Ensured that BML is in compliance with donor policies in all respects.

Prepared the monthly payroll

• Performed internal checks (informal audits) and reviews as required to ensure compliance with BML policy and best use of funds
• Conducted monthly forecasting and cash flow management under the supervision of senior management.
• Investigated and documented cases of fraudulent activities, corruption, or improper handling of funds

Communications and Representation

• Represented Peace Dividend Trust while engaging with government and financial institutions
• Maintained a high level of professionalism while carrying out transactions between the BML office and country entities.
• Assisted Senior Management in ensuring that BML is properly represented, and that the programme is perceived as a positive influence on economic development in the country.

Security Management

• Carried out responsibilities as outlined in the country's Safety and Security Management Plan.

• Examined and audited invoices, ensuring that claims are in accordance with contract provisions and other criteria; determines that funds are available for payment; ensures payments are in accordance with applicable U.S. And client country laws and regulations.
• Implemented controls over invoice processing, including review, approval, coding, and entry into the Accounts Payable system.
• Assisted departmental personnel in understanding various accounting processes related to vouchering systems.
• Met with Technical Teams, Technical Office Project Officers, Financial Analysts, clients, and Embassy Management to participate in reviews of recipients' books.
• Assisted contractors, grantees, and loan recipients with payment requests by providing guidance and meeting with them to advise on voucher submission, supporting documentation, and timelines.
• Maintained a constant monitoring process of actual and cumulative disbursements.
• Reconcile cumulative disbursements with reports submitted by contractors and grantees.
• Processed payments in the computerized Phoenix financial system to track funds availability, and for posting and reconciliation purposes.
• Maintain and periodically reconcile Phoenix reports and records, showing amounts obligated, committed, and disbursed to project supporting records.
• Worked closely with other Office of Financial Management (OFM) staff to ensure the legitimacy of disbursements; timely disbursement of valid and approved requests for payments and advances; accuracy of information in the Phoenix financial system
• Performed other related duties as assigned.
• Compiled data from multiple sources to create reports on voucher processing activities.
• Handled accounts payable and receivable, including invoicing and payment processing.
• Reduced financial discrepancies by verifying accounting statements.
• Identified discrepancies in invoices or other financial documents and resolved them accordingly.

• Ensured accuracy of account reconciliation, balance sheet preparation, and profit/loss statement analysis for PSI/Liberia's projects.
• Maintained adherence to PSI/Washington's and donors' financial policies for enhanced fiscal accountability
• Managed the preparation of monthly expenditure and payroll reports, while also handling the filing and preparation of monthly tax returns.
• Present timely financial reports to PSI/Liberia's management and provide accurate projection of actual budget expenses and quarterly capital assets.
• Prepared monthly management accounts with variance analysis for budgeting purposes.
• Worked closely with cross-functional teams including HR, IT, and operations to ensure financial plan alignment.
• Reviewed contracts and agreements to ensure they are financially viable prior to signing off on them.
• Coordinated external audit activities ensuring accurate completion of year-end accounts within deadlines set by HMRC.
• Managed and supervised the finance team including recruitment, performance reviews and appraisals.

• Support the County Health Teams of Lofa, Bong, and Nimba counties in administrative and finance system management and provide technical assistance on the Lassa fever project.
• Maintained asset database for WHO and ensured that monthly physical counts and checks were conducted.
• Provided guidance and management oversight to support staff while coordinating closely with the WHO country office on administrative and logistical aspects.
• Ensured that the sub-office was always secure and that the current safety procedures were regularly assessed in order to minimize the risks of job-related injuries and accidents.
• Maintained accurate records of fuel usage for WHO's fleet of vehicles, motorcycles, and generator through logbooks
• Ensured accurate documentation of all transactions made in the petty cash register.
• Reviewed invoices from suppliers, carriers, and other parties involved in the logistical process.
• Identified areas for improvement in the logistics process, such as cost reduction and enhanced customer service.

• Responsible for all bookkeeping and accounting activities - recording all incomes and expenditures from CVT's programs in Liberia.
• Planned and monitored all cash and check disbursement, and managed the cash flow for daily operations.
• Generated greater awareness and understanding of CVT fiscal policies among finance and logistic teams through training sessions.
• Prepared monthly administrative reports and weekly financial reports for the office.
• Served as a liaison between CVT and the Liberian government, international NGOs, and local NGOs
• Managed all financial aspects, such as recording income and expenditures, overseeing cash flow for daily operations, and facilitating funds for expenses
• Maintained an environment of strict adherence to CVT policies and Liberian law for consistent financial compliance
• Prepared and delivered weekly financial reports to maintain transparency and accuracy in office operations
• Facilitated procurement documents processing.
• Ensured that all taxes due were paid accurately and promptly according to government regulations.
• Prepared monthly, quarterly and annual financial reports for management review.
• Performed budgeting, forecasting, and variance analysis on a monthly basis.
• Identified discrepancies between actual results versus projected results; investigated causes of variances; developed corrective action plans as needed.
• Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.

• Oversaw the implementation of accounting processes and performed day-to-day bookkeeping tasks, ensuring accurate record-keeping of income and expenditures.
• Planned and monitored all office cash and check disbursements.
• Contributed to the efficient handling of daily operations management under administrative supervision
• Ensured clients were booked and satisfied, and that all complaints by clients and employees were properly addressed.
• Trainings/Seminars/Workshops Attended: First Aid Training, American Refugee Committee, United Nations Mission in Liberia, Monrovia, Liberia, Nov 2007.
• Provided training sessions for employees on new software systems used in business operations.
• Ensured compliance with industry regulations and company policies.
• Maintained financial records, prepared budgets, and monitored expenditures for multiple departments.