Harriet Mamie Padmore-Kay-Allie
Monrovia
Summary
Finance, Operation, and Auditing professional with over 13 years of extensive experience in auditing and managing multiple donors (USAID, IFC, EU, Global Fund, etc.) funded projects and consistently meeting up with deadlines while under pressure. Managing project portfolio, monitoring and reviewing the performance of tasks monthly, Financial, and operational activities. Hands-on experience auditing several donor-funded projects implemented by Local and International NGOs using donor regulations as a guide. Consistent and credible professional experience in profit organizations, International Non-Governmental Organizations (INGO), and working with partners (Government, CBOs, INGOs, etc.) and in a consortium. Extensive education and training in the field with proficiency in detail and accuracy. Confidently utilizes Excel, QuickBooks, SAP, Microsoft Word & PowerPoint to produce, analyze and interpret reports.
Overview
14
14
years of professional experience
Work History
Grant Accountant
Plan International
06.2021 - Current
- Organize and file all accounting and financial documents for the head office and the implementing partners.
- Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits.
- Prepare monthly financial reports and coordinate with the project management to review the deviated variances.
- Reconcile accounts and review expense data and assets.
- Review payment documents ensuring compliance with the organization's policy and donor regulations.
- Ensure that petty cash is maintained according to the full policy and that all procedures are followed.
- Ensure accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
- Prepare vendor and payroll tax forms and ensure these are submitted promptly.
- Review implementing partners' expense reports, and recommend action for improvement. A procurement committee member to ensure purchases and partners selections processes comply with all requirements
Finance Officer-Compliance
Oxfam GB
09.2019 - 05.2021
- Prepare bank reconciliations, investigate and resolve outstanding bank reconciling items
- Perform daily cash count with Finance Office
- Prepare payments for authorization by the account signatories
- Ensure relevant statutory deductions are made and transactions recorded accurately
- Handle and respond to donor queries on the financial report
- Provide financial guidance to non-finance staff about financial management
- Perform partner assessment to verify their suitability to partner with Oxfam.
- Make field visitation to verify projects implemented by partner
- Review partner budget and report and give them feedback with recommendations for improvement
- Ensure that internal control procedures are observed and maintained
- Prepare monthly budget vs. actual report
- Prepare monthly payroll and post salary journal into the system
- Supervise field and office staff
Chief Financial Officer
West Africa Venture Fund/IFC-TAP (Technical Assistant Program)
06.2017 - 12.2018
- Work with another department to prepare and monitor the project budget.
- Reviewed invoices, contracts, payment documents, financial reports, and other financial information
- Prepared a regular cash flow forecast for project operation
- Reduced monthly end-closing period by performing daily monthly ends processes
- Work with other departments to resolve identified issues and request support from other authorities when needed.
- Submit a timely report to head office at the end of the reporting period/yearend.
- Made regular follow-up partners/investees' report to be on time
- Developed exhaustive checklist use for partner assessment
- Reviewed procurement processes to ensure they complied with guidelines
- Prepared and monitored cash payment plans with partners
- Collaborated extensively with auditors during preliminary and yearend audit processes
- Prepared and reconciled monthly bank statements
- Prepared and maintained a schedule of contracts to ensure timely renewal
- Reviewed and verified procurement procedures for supplies, works, and services to ensure that it is in line with organization policy and local law
- Maintained an updated asset register and maintenance schedule
- Processed business registration and tax clearance
- Organize visas and accommodation for staff and visitors.
- Provided management team with personal travel and admin support
- Remitted miscellaneous payments to vendors and staff as necessary
- Managed Private Guards and monitored the efficiency of their work
Investment Officer
West Africa Venture Fund/IFC-TAP (Technical Assistance Program)
06.2015 - 05.2017
- Reviewed Sales records to evaluate customer histories
- Reviewed company policies against best practices to understand their level of compliance better
- Investigated discrepancies that were uncovered during audits
- Created and implemented an audit program that could identify risks and assess compliance requirements
- Determined which processes would improve internal controls and operating efficiency for the company
- Analyzed audit data, compiled it into reports, and disseminated it to the proper personnel.
- Completed administrative tasks such as record keeping, writing incoming and outgoing correspondence letters, and gathering materials
- Monitored internal Control and analyzed deficiency
- Investigated and resolved discrepancies in monthly bank accounts while under tight deadlines
- Prepared and maintained monthly withholding taxes. Created and maintained an accurate filing system
- Manipulated data using pivot tables, pivot charts, and other accounting software.
Auditor
Baker Tilly Liberia-Certified Public Accountant
02.2012 - 05.2015
- Provided accurate and reliable reports to enable management to perform effective control over the operations of the organization
- Reviewed implemented projects against donor regulations
- Reviewed grants documents from award to closure
- Reviewed donation certificates to ensure that donor rules were observed
- Disallowed wrongful expense charged to grants
- Monitored and maintained proper internal control system
- Reviewed and evaluated the competence and effectiveness of the client system of internal control
- Handled supervisor duties when the manager was unavailable or out of the office
- Reviewed cost ratios to ensure that the right overhead was charged to the grant
- Make field visitation to verify projects implemented by partners.
- Verified receipt included in a partner expense report
- Verified that company controls complied with established policies by auditing standards
- Planned and executed operational audits of various business areas using a risk-based audit methodology
- Directed and educated junior team members on auditing techniques and software
- Completed regulatory, pre-implementation, and risk-based audits to achieve business objectives
- Reached out to customers to verify the information and follow up on issues.
Audit Assistant
Baker Tilly Liberia-Certified Public Accountant
03.2010 - 02.2012
- Report to the Auditor-In-Charge.
- Selected audit sample from client data and presented it to supervisor.
- Reviewed client's financial documents.
- Performed cash count during bank audit.
- Prepared audit files for clients.
- Maintained audit records for clients.
- Assessed financial statements and records.
- Handled planning and budgeting for audit engagements.
Education
MBA - Accounting
University Of Liberia Graduate School
Monrovia, Montserrado2016
BBA - Accounting
African Methodist Episcopal University
2006
Skills
- Utilized Word, Excel, QuickBook, SAP & PeopleSoft
- Financial management
- Reporting expertise
- Budget monitoring and preparation
- Compliance and monitoring
- Risk management expertise
- Internal control management
- Administrative procedures
- Account reconciliations
NATIONALITY
LIBERIAN
References
Mr. Serge-Martin Schumann
Country Finance Manager
Plan International Liberia
Serge-Martin.Schumann@plan-international.org
0770009033/0770009002
Mr. Olando Boyce
Senior Engagement Manager
Baker Tilly Liberia
Broad Street Monrovia, Liberia
0888002000/0770533646
Robert Z. Ziama
Research Officer
Center for Agriculture Research Institute
0777058500
robert.ziama@yahoo.com
Timeline
Grant Accountant
Plan International
06.2021 - Current
Finance Officer-Compliance
Oxfam GB
09.2019 - 05.2021
Chief Financial Officer
West Africa Venture Fund/IFC-TAP (Technical Assistant Program)
06.2017 - 12.2018
Investment Officer
West Africa Venture Fund/IFC-TAP (Technical Assistance Program)
06.2015 - 05.2017
Auditor
Baker Tilly Liberia-Certified Public Accountant
02.2012 - 05.2015
Audit Assistant
Baker Tilly Liberia-Certified Public Accountant
03.2010 - 02.2012
MBA - Accounting
University Of Liberia Graduate School
BBA - Accounting
African Methodist Episcopal University
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