John Kesselly

• Conducted audit procedures and documented results to evaluate internal control effectiveness.
• Created and enforced company-wide controls regarding revenue and expenses in concerted effort to protect organization's assets.

Specific duties and responsibilities:

Financial Recording:

• To supervise cashiers
• Ensure all payment documents are properly verified before daily payment.
• Ensure procurement processes are properly followed by analyzing tendering for quotations for contractors and suppliers.
• Ensure the thresholds for document approval are proper by the relevant authorizers.
• Build the capacity of partnership financial staff and management.
• Monitor salary advances for staff, and monitor the float log to make sure they are properly structured and filled up in a timely manner.
• Ensure financial reports are supported by the narrative and by reconciliation.
• Prepare the monthly fuel report.
• Assist in upgrading the partner tracker by reviewing partners' budgeting in line with the financial report.
• Conduct a daily cash count with the cashier, and make sure the daily reconciliation of the petty cash box is okay.
• Maintain daily cash logbooks.
• Provide monthly bank reconciliation.
• Ensure accurate recording in the bank and cash books.
• Ensure that all financial records are properly filed.
• Monitor cash register and bank balances to avoid overdraft.
• Conduct mobile money transactions on platforms (Orange Money and Lonestar MTN).
• Ensure compliance with local regulatory and tax legislation at all levels.
• Ensure appropriate financial controls, processes, procedures, and systems are in place.

Cash Management:

• Management of the petty cash box
• Maintain an accurate cash log of all movements
• Maintain an accurate float log sheet in order to ensure that all floats are approved properly.
• Complete payment vouchers for all expenditures incurred, ensuring that all supporting documentation is supplied.
• Prepare cheques/bank release letters in a timely manner, whilst ensuring all procedures are rigorously followed.
• Maintain a forecast so that bank transfers are requested both to the Monrovia Finance Office and to the bank in a timely manner.
• Maintain the forecast for cash replenishment for the GB safe.

Protecting the organization's assets:

• Highlight areas where controls are lacking or maintained.
• Ensure all procedures are followed with cash and bank payments.
• Assist with the maintenance of the fixed Asset Register.
• Performs fixed asset inventory annually for the organization.
• Ensure the accurate filing of all paperwork related to cash and bank payments.
• Prepared monthly fuel consumption report

Capacity Development

Work with non-financial managers to ensure that coding guidelines are understood.

Monitor their improvement in the specific area of training.

• Managed and trained team members to enhance audit department performance and increase operational efficiency.
• Managed accounts payable and receivable, improving cash flow management.
• Ensure accurate recording in the cash book, float register, cash log, and bank book.
• Prepare daily and monthly cash and bank reconciliation of daily and monthly expenditures through the cashbook and bankbook, respectively.
• Monitor the program budget and advise on budget standing.
• Prepare monthly payroll and do monthly tax payment (Nasscorp & Income).
• Take the lead and organize annual audits.
• Make sure that all suppliers and contractors are paid in a timely manner.
• Organize tendering, bid analysis, with the procurement committee.
• Screen payment vouchers to ensure the compliance of donor requirements at the procurement procedures level.
• Provide support for non-finance staff on financial procedures.
• Ensure that all financial documentation is fully authorized before payments are made.
• Make sure that all procurement procedures are fully followed.
• Ensure that there is no more than one week of liquidation.
• Prepare monthly fund requests for submission to the donor partner.
• Accurately file all financial documents for easy accessibility.
• Preparation contract for selected vendor(s)
• Manage relationships with banking institutions in adding and deleting signatories at the instruction of the Country Director or relevant authority(ies).
• Review and analyze monthly financial reports regarding budgets, actual, and forecast.
• Monitor bank statements and make sure that sufficient funds are available within the country office.