Socrates D. Besay
Monrovia
Summary
A highly adaptable team player and very organized and proactive, with more than 10 years of experience in administration, logistics, procurement, facilities and vehicle maintenance, repairs, programming, and IT seeks to join your team and contribute to the organization's goals.
Adept at developing and implementing high-impact strategies, ensuring operational excellence, and adapting to dynamic business environments. Strong communicator with skills in project management, financial management and stakeholder engagement, consistently delivering measurable results.
Overview
2025
2025
years of professional experience
Work History
Functional Area # 1 Executive
- Assistant to the Country Director, Provided administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the CD’s behalf
- Prepared official correspondence for Peace Corps/Liberia
- Maintains electronic and/or hard copies of official correspondence
- Correctly names, organizes, and maintains all digital and paper files of the executive office in the file structure defined by the organization
- Follows all relevant records management guidance
- Organized meetings for the CD, including scheduling, sending reminders, drafting agendas, and taking meeting minutes
- And event organizing when necessary
- Received, screens, logs, and routes correspondence for the executive office
- Responds to invitations and correspondence upon direction by the CD
- Participated in the organization and preparation of meetings (senior staff, all staff, external visitors, outside events, etc.); records and distributes minutes
- Coordinated planning and organization of official events and serves as CD’s representative on planning committee meetings
- Acted as primary liaison with US Embassy on protocol and communication matters
- Maintains contact lists of senior officials (government, diplomatic corps, development agencies, businesses, etc.)
- Resume of
Executive Assistant/Communication Specialist
United States Peace Corps
02.2024 - Current
General Services Manager
United States Peace Corps/Liberia
01.2017 - 02.2024
- (GSM) to ensure that vehicles are in good repair and secure at all times
- O Monitors weekly the use of vehicles and related equipment and recommends maintenance or disposal as necessary
- O Proactively conducts minor maintenance and repairs when needed; works closely with vendor mechanic(s) as required
- O Identifies and/or recommends competent contractors for major mechanical work and ensures that all work is completed satisfactorily
- Coordinated with the GSM for scheduling, monitoring and prioritization of vehicles requests and drivers for routine trips, special transportation and other logistic arrangements for receptions, seminars, conferences or Peace Corps sponsored projects and PST
- Coordinated vendor sourcing and logistics for bus, truck and vehicle rentals as needed
- Worked with GSM to perform daily checks of Peace Corps vehicles in accordance with vehicle check list and ensures that vehicles keys are in the key box, all fuel chips are accounted for, vehicles are locked and locked within the Peace Corps property daily
- Worked with GSM to complete the Vehicle Weekly Inspection/Condition Report to assess vehicle working condition, review for scratches and dents, review for any servicing requirements, checks fluid (oil, coolant, break, and window) levels are adequate, tires are inflated to manufacturer suggested levels and ensures vehicle manufacturer maintenance schedules are up-to-date
- Worked with GSM to ensure each vehicle always has a complete tool kit, medical kit and fire extinguisher
- Ensured each vehicle clearly displays an accident card, a non-smoking sign, a buckle-up sign and no cell/text sign
- Contributed to preparation and maintenance of file on each authorized driver with a copy of their Liberian Driver’s License, a Vehicle Usage & Authorization form signed, and an MS 522 Agreement Regarding Liability & Claims
- Conducted Smith system driving training for all Peace Corps drivers
- Worked with GSM to maintain budget records related to vehicle management (fuel and vehicle maintenance), review quarterly, and update FS and DMO regarding variances to budget and play a role in annual Ops Plan budget construction
- Ensured timely pick-up /delivery of goods, especially refrigerated medical supplies
- Contributed to the preparation of schedule of any plate licensing, vehicle inspections and appropriate insurances are always in place for ALL vehicles
- Performed as a back-up driver as needed
- Coordinated and assisted with keeping vehicles clean inside and out at all times
- Resume of
Assistant General Services Manager
United States Peace Corps
01.2017 - 02.2024
- Responsibilities
- Property and Inventory Management:
- Assured timely maintenance of Peace Corps residences, offices, and any future facilities that may be acquired
- Conducted monthly facility inspection of all Peace Corps facilities
- Addressed all needs for repairs, renovations, and other property fixes as identified in monthly maintenance and inspection reports
- Followed work order processes and ensured timely completion of property repairs
- Prepared and submit yearly facility maintenance, projects and upgrade budgets
- Served as back-up to the Peace Corps’ inventory system for Peace Corps property (Sunflower); assures the inventory is verified at least once yearly, and the new items are tagged and logged upon arrival and /or purchase and/or movement
- Maintained records, including costs, on all property from purchase through disposition
- Such equipment/facilities will include the office, residences, vehicles, copiers, fax machines, IT equipment, and other assets with a value more than USD
- Tracked Peace Corps property in Volunteers’ possession
- Managed Peace Corps storage units and future warehouses
- Maintains floor plans for all PC/Liberia properties and updates them when changes occur
- Cultivated and maintained critical, professional relationships with landlords, vendors, and service providers to facilitate property management
- Served as Receiving Officer include accurate review of goods or services, their accompanying invoices, and the purchase order/contract to ensure that the specifications, quality, amounts, price, timeliness, etc
- Of the goods are consistent with the terms and conditions of the contract/purchase order
- Procurement:
- Assisted in obtaining quotations for the procurement of vehicles, furniture, equipment, office supplies, maintenance and reproduction services
- Assisted with contracts, outside vendors, and credit procedures with approved vendors, and advises staff on availability of products or services
- Resume of
Cash Transfer Officer
08.2015 - 07.2016
- USAID Funded ACDI/VOCA Ebola recovery and resilience program, Coordinated the design of all cash transfer tools
- (Cash disbursement register, cash envelopes, beneficiaries ’identification card, beneficiaries’ complaint forms
- Anticipated in the development of cash transfer operational guidelines
- Reviewed beneficiaries’ complaints and ensure all beneficiaries’ complaints are resolved
- Led the monthly reviewed of cash transfer beneficiaries list for COP approval
- Prepared monthly cash transfer disbursement documents (Pre-distribution register, disbursement register, beneficiaries ID cards, and cash transfer envelopes)
- Reviewed field cash disbursement reports and reconciled with Ecobank and the beneficiaries’ database
- Submitted monthly reconciliation reports of Ecobank, field report, and database
- Participated in cash transfer technical coordination meeting with John Snow
- International
- Trained cash transfer field staff in Taro Works mobile tools for data collection and reporting
- Ensure the proper filing and packaging of all beneficiaries' documents for shipment to HQ
- Participated in the final reconciliation and preparation of ERRP project close-out final reports
- Maintained adequate documentation of all dispatches and receipts such as delivery notes, goods, received notes, dispatched authorization, dispatch waybill, etc
- Coordinate with procurement to ensure that all program materials are available
- Coordinated necessary logistical needs such as leading the monthly mobilization of logistics and supplies for ERRP field operations
- Resume of
Database Officer
ACDI, Liberia Agriculture
05.2014 - 03.2015
- Coordinated with field team and transport department and ensured the availability and timely delivery of all materials and supplies for ERRP field operations
- Supervised emergency team of 6 staff working 74 hrs
- During some weeks
- Upgrading Nutrition Child Health Program, Managed systems software and determined the best possible way to organize and store data
- Identified the requirements of users and created modifications to the Commodity
- Logistics
- Management Information System database (CLMIS) at the request of the commodity manager
- Designed and implemented system security within the (CLMIS) database and maintains restrictions according to COMU policy
- Updated (CLMIS) monthly such as warehouse delivery orders, new beneficiaries’ records, dispatched waybills, and distribution
- Created daily backups to the database and ran ad hoc queries and reports in the database
- Identified irregularities in the distributions and shared with the CTS Coordinator and Commodity and Operations Manager
- Monthly reviewed field warehouse stock level and determined quantity to restock
- Generated monthly delivery orders and prepared dispatch authorization
- Countercheck waybill figures and dispatch authorization to ensure accuracy
- Facilitated monthly warehouse Inventory by Checking Physical count against inventory balances
- Stock and verified that stock movement records supported the documented balances
- Monitored inland commodities order cycles (also called commodities movement cycle)
- Submitted monthly reconciliation report of commodities receipt, dispatch, and distribution
- Created monthly commodity status reports (CSR) and quarterly recipient status reports (RSR)
- Resume of
Data Assistant
USAID
05.2012 - 04.2014
- Facilitated routine spot checks of commodities t both central and field warehouses
- Tracked commodities movement from point of origin (central warehouse) to final consumption (commodity distribution point)
- Funded Liberia Agriculture Upgrading Nutrition Child Health Program (LAUNCH), Scrutinized all beneficiary data forms from the field and entered the right data in formats that were acceptable for further data processing
- Store electronic and paper data securely
- Conduct standard checks (validation rules) on the data before entry into the database
- Support field data collection through regular field trips to compare data collected to data reported
- Analyzed and track beneficiaries Absentees data and monthly and quarter absentee reports
- Created and ran ad hoc queries to make daily backups of the database
- Prepared and submitted summary and commodities status reports to the database specialist
- Extracted beneficiaries’ documents (Ration card, Pre-distribution, and distribution register) every month from the database and printed for distribution in both Bong and Nimba County
- Submitted regular reports of any irregularities during distributions and shares with the operations coordinator.
Education
Master of Business Administration -
Cuttington University
01.2021
Initiating and planning project -
UCI division of continuing education
01.2020
Comprehensive Computer Institute - MSWord, Excel
01.2016
Ethic in the workplace -
VOCA
01.2015
Bachelor's degree - business administration, Accounting and Management
University of Liberia
01.2012
Skills
- Interpersonal skills
- Communication skills
- Organizational skills
- Attention to detail
- Integrity
- Problem solving
- Team working skills
- Motivation
Accomplishments
bbbb
Awards
- Staff of the year, United States Peace Corps/Liberia, 2023
- Extra mile/Customer service, United States Peace Corps/Liberia, 2022
- Superior honor award, United States Peace Corps, 2021
- Best technical support staff, ACDI/VOCA (ERRP) program-Liberia, 2016
- Certificate of Recognition of Dedicated Services, ACDI/VOCA (LAUNCH) program-Liberia, 2015
Timeline
Executive Assistant/Communication Specialist
United States Peace Corps
02.2024 - Current
General Services Manager
United States Peace Corps/Liberia
01.2017 - 02.2024
Assistant General Services Manager
United States Peace Corps
01.2017 - 02.2024
Cash Transfer Officer
08.2015 - 07.2016
Database Officer
ACDI, Liberia Agriculture
05.2014 - 03.2015
Data Assistant
USAID
05.2012 - 04.2014
Initiating and planning project -
UCI division of continuing education
Comprehensive Computer Institute - MSWord, Excel
Ethic in the workplace -
VOCA
Bachelor's degree - business administration, Accounting and Management
University of Liberia
Functional Area # 1 Executive
Master of Business Administration -
Cuttington University
Similar Profiles
Maria UrsMaria Urs
Career Break for Child Care at NACareer Break for Child Care at NA
Anna KrutekAnna Krutek
Dolce Violin Ensemble at NADolce Violin Ensemble at NA
Megan SaucedoMegan Saucedo
Planned Career Break at NAPlanned Career Break at NA